Human Resources Documents - HR Audit Checklist

First Name*

Last Name*

Primary Email*

Company Name*

Title

Who currently manages your HR?

How many employees are at your company?

Is there a shared mission and vision statement?

Yes

No

Are HR goals aligned with the organizational goals?

Yes

No

Are workweeks clearly defined?

Yes

No

Are working hours clearly defined?

Yes

No

Is there regular and open communication between the HR department, managers and employees?

Yes

No

Is there regular and open communication between the HR department, managers and employees?

Yes

No

Is there a clear set of procedures used for hiring in the organization?

Yes

No

Does each position within the organization have a job description?

Yes

No

Are the job descriptions up to date?

Yes

No

Are hiring practices AODA compliant?

Yes

No

Are hiring practices ESA compliant? E.g. Equal Pay for Equal Work

Yes

No

Are job openings offered to current employees?

Yes

No

Is sufficient training provided to those that conduct the interviews?

Yes

No

Are there interview guidelines that ensure consistency between managers?

Yes

No

Are managers aware of ESA and Human Rights regulations and violations during the interview process?

Yes

No

Is the recruitment, interview and selection process well documented and regularly reviewed?

Yes

No

Are applicants background and references checked?

Yes

No

Are workplace policies and posters in place? E.g. Workplace Harassment, Safety, ESA, etc.

Yes

No

Is the employee turnover rate monitored?

Yes

No

Are company policies clearly communicated and enforced?

Yes

No

Do new employees receive an Employment Agreement and Code of Conduct (Employee Handbook)?

Yes

No

Is the employee handbook up to date and accurate?

Yes

No

Is the Code of Conduct in compliance with Provincial Legislation?

Yes

No

Does organization have an Onboarding Checklist?

Yes

No

Are the onboarding documents up to date?

Yes

No

new employees receive the right training from the most appropriate employee?

Yes

No

Do new employees have follow up meetings?

Yes

No

Is the onboarding training a process as opposed to only 1 week?

Yes

No

Does your organization have a system for performance appraisal in place?

Yes

No

Are employees made aware of all the different types of evaluations in place?

Yes

No

Are evaluation policies themselves checked and updated if needed?

Yes

No

Are your evaluation practices in line with your policies?

Yes

No

Do policies and procedures comply with provincial rules and regulations?

Yes

No

Is there a clear and well communicated process in place for receiving and handling employee complaints/issues?

Yes

No

Are employment practices in line with provincial laws?

Yes

No

Are supervisors, managers and directors properly trained in Human Rights practices?

Yes

No

Are there effective policies in place to prohibit retaliation against any employees who exercise their legal rights?

Yes

No

Do exit interviews take place when an employee leaves?

Yes

No

Are employees provided with trainings about their rights and responsibilities under ESA and OHSA laws?

Yes

No

Do new employees receive Workplace Anti-Violence, Harassment and Sexual Harassment, Health and Safety, and AODA training?

Yes

No

Are employees provided with opportunities to further develop their skills?

Yes

No

Is there a feedback system in place for employee learning and development initiatives?

Yes

No

Are employees asked to provide feedback about managers and supervisors?

Yes

No

Are salaries reviewed annually and updated when necessary?

Yes

No

Are non-managerial employees paid time and a half when they work more than 44 hours?

Yes

No

Is there a formal pay structure in place?

Yes

No

Is the time worked by employees documented?

Yes

No

Are employees adequately informed regarding their benefits?

Yes

No

Are employees adequately informed of compensation processes and practices?

Yes

No

Are paycheques supplied on time every month?

Yes

No

Are there fair and equally enforced paid time-off structures in place?

Yes

No

Is a payroll service utilized?

Yes

No

Do all employees have a personnel file?

Yes

No

Are the personnel files kept up to date?

Yes

No

Are documents kept for the required duration?

Yes

No

Does the organization comply with the Personal Information Protection and Electronic Documents Act (PIPEDA)

Yes

No

Are training certificates kept for every employee? E.g. Health and Safety Awareness Training Certificate

Yes

No

Are documents kept for each incident of workplace or health and safety violation?

Yes

No

Are safety risks reported to the correct person?

Yes

No

Do you have an Emergency Response Plan if anything were to go wrong?

Yes

No

Are all workplace accidents, injuries, illnesses etc reported and sufficiently investigated?

Yes

No

Are employees and managers trained in Health and Safety practices?

Yes

No

Do employees have information about OHSA and workplace safety regulations?

Yes

No

Are employees encouraged to report any potential hazard risks?

Yes

No

Is there access for disabled employees?

Yes

No

Is the work environment monitored and maintained with the safety of employees in mind?

Yes

No

HR Audit Checklist - Introduction

HR Management

Recruitment

Onboarding

Employee Relations

Training and Development

Compensation and Benefits

Documentation

Health and Safety